.png)
Legal
We take care to conduct our business in a compliant and legal manner.
Legal documentation supporting our business practices. This includes:
-
Privacy Policy
-
Terms of Use
-
Cookie Policy
-
Code of Conduct
-
Modern Slavery Statement
-
Transparency Report
-
Privacy Statement
Privacy Policy
Effective Date: April 5, 2023.
AI & Partners and its subsidiaries and affiliates (collectively, “AI & Partners”, “us” or “we”) understand that your privacy is important to you. We are committed to respecting your privacy and protecting your personal data, which is any information that is capable of identifying you as an individual person. This Privacy Policy describes how we handle and protect your personal data in connection with AI & Partners's business activities, like conferences and events, and client services, and on websites, applications, and communications that post a link to this Privacy Policy (collectively, “the Sites”), in our capacity as data controllers. Please see our Terms of use for more information about our online terms and policies in general.
Information we collect
AI & Partners collects personal data in the course of its business activities, including in connection with some client services. We also collect personal data on certain areas of the Sites when you register for AI & Partners' newsletters and alerts, sign up for conferences and events, and/or participate in public user posting areas (such as bulletin boards, discussion forums and surveys). The personal data collected varies and may include information that you provide, such as your name, mailing address, e-mail address, telephone number.
We may also automatically collect information about the devices you use to interact with our Sites. The information we automatically collect may include IP address, device identifier, web browser, and browsing information collected through cookies, web beacons, pixels, clear gifs, and other similar technologies (collectively “Cookies and Other Tracking Technologies”) on our Sites. We may also automatically collect information about how you use the Sites, such as what you have searched for and viewed on the Sites. The information automatically collected may be associated with a unique identifier as well as with any other personal data you have provided.
AI & Partners may also collect personal data about you from third parties, such as data brokers or aggregators, in the course of its business activities including in connection with some client services. This includes demographic, professional and other information that is publicly available online, including information you choose to make public through social media platforms and other public online forums. We may combine this data with existing information we have about you or use it independently, for the purposes of our benchmarking and data analytics activities (e.g., analysis of recruiting practices across an industry, detecting fraud patterns in connection with financial transactions, foot traffic in retail environments). We will always seek to confirm that the third party has provided transparent information about its use of this data, including its disclosure to third parties like AI & Partners, in compliance with applicable law.
Use of Information
AI & Partners uses your personal data to fulfil your requests for information, process your requests to participate in conferences and events, personalize content that you view or receive on the Sites, evaluate and improve our services, distribute newsletters and alerts to you, recruit and evaluate job applicants, analyse the Sites’ performance and functioning, publish your letters to the editor or comments, prevent fraud, enforce our terms of use, comply with all applicable laws and corporate reporting obligations, enforce AI & Partners’s agreements, and accomplish other purposes you may initiate or request. In some situations, the collection of personal data may be required for the operation of the Sites, or we may use it in the course of our business activities, including in connection with some client services, for example, to provide certain services or products such as our benchmarking products. We may combine and/or analyze personal data to evaluate and offer content and services most relevant to you. We may keep any of your personal data on file and use it to contact you.
AI & Partners and its service providers may use first and third party Cookies and Other Tracking Technologies, including web beacons, to manage our Sites and our services and collect analytics about how you use them. AI & Partners and its service providers may collect information about whether you open or click any links in the knowledge, research or event communications that we send to you. The information provided throughout this Privacy Policy about cookies also applies to these other tracking technologies. Please refer to our Cookie Policy for more details regarding our use of Cookies and Other Tracking Technologies.
Our Sites do not track you by collecting personal data about your online activities over time and across third party websites or online services. Accordingly, we do not alter our data collection and use practices in response to “do not track” signals transmitted from web browsers.
The Legal Basis by which Process your Personal Data
Our processing of your personal data for the purposes mentioned above is based:
-
in part, on our legitimate interests in promoting and protecting AI & Partners, building and maintaining relationships. recruitment, and providing our services;
-
in part, on your consent, for example if you create a user profile, or register for our newsletters or alerts, or for business purposes that support web operations such as understanding and enhancing the quality of your experience on our web-sites;
-
in part, to comply with the law, when certain information is necessary to satisfy our legal or regulatory obligations.
Disclosure of Personal Data: Data Recipients and International Data Transfers
Personal data collected in the course of AI & Partners business activities, including in connection with some client services, as well as on the Sites may be transferred from time to time to AI & Partners subsidiaries and affiliates and their personnel across our organization, as well as to our third party service providers located throughout the world, including in countries where the local law may grant you fewer rights than you have in your own country. Additionally, the Sites may be viewed and hosted by AI & Partners and our third party service providers anywhere in the world. Where required by law, we have put in place legal mechanisms designed to ensure adequate data protection of your personal data that is processed by AI & Partners subsidiaries, affiliates and third party service providers, including the transfer of your personal data to countries other than the one in which you reside. If you would like more information about these legal mechanisms, which may include the EU’s Standard Contractual Clauses, please contact us at the address below. By using any of the Sites and providing information on any of them, you voluntarily consent to such trans-border transfer and hosting of such information.
AI & Partners will not intentionally disclose or transfer (and will take reasonable steps to prevent the unauthorized or accidental disclosure of) your personal data to third parties without your consent or as otherwise permitted by law, whether for such third parties’ own marketing purposes or otherwise, except as follows. AI & Partners may provide access to your personal data to third party service providers engaged by AI & Partners to provide services related to the Sites as well as related to AI & Partners’s business activities, including in connection with some client services, in the manner agreed upon in our client services agreements. We maintain processes designed to ensure that any processing of personal data by third party service providers is consistent with this Privacy Policy and protects the confidentiality, availability, and integrity of your personal data.
We also may share your personal data with third party service providers who perform services and functions on our behalf to support our interactions with you, including, for example, processing recruitment materials, administering surveys or contests, or communicating with you.
In addition, we may disclose information about you:
-
If we are required to do so by law or legal process;
-
To law enforcement authorities or other government officials;
-
When we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity;
-
If disclosure is necessary to protect the vital interests of a person;
-
To enforce our Terms of use;
-
To protect our property, services and legal rights;
-
To prevent fraud against AI & Partners, our subsidiaries, affiliates and/or business partners;
-
To support auditing, compliance, and corporate governance functions; or
-
To comply with any and all applicable laws.
In addition, we may disclose or transfer your personal data in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.
User Forums
You should be aware that whenever you publicly disclose information online, that information could be collected and used by others. AI & Partners is not responsible for any action or policies of any third parties who collect information that users publicly disclose in any such forums on the Sites.
Link to Third-Party Sites
AI & Partners may provide links to third party websites or information as a service to our users. If you use these links, you will leave the Sites. Such links do not constitute or imply an endorsement, sponsorship, or recommendation by AI & Partners of the third party, the third party website, or the information contained therein, and AI & Partners shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.
Social Networking
The Sites may allow you to sign into and associate your social network accounts including, but not limited to, Twitter and LinkedIn, with AI & Partners.
By associating your social network account with AI & Partners or logging in to a AI & Partners account using your social network account credentials, you give us permission to access information that you have made available in your public profile for that social network account. The information available in your public profile varies based on the social network and your settings, but may include your email address, real name, profile picture, gender, and location. We use the information we receive from your social network account in accordance with the social network’s terms of use and this Privacy Policy. Please refer to the privacy settings in your social network account for information about what data is shared with AI & Partners and other connected applications and to manage the data that is shared through your account, including information about your activities using our Sites.
If you would like to disconnect a social media account from us, refer to the settings of that social network account and its provider.
Security
AI & Partners has implemented generally accepted standards of technology and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorized AI & Partners personnel and third party service providers are provided access to personal data, and these employees and service providers are required to treat this information as confidential. Despite these precautions however, AI & Partners cannot guarantee that unauthorized persons will not obtain access to your personal data.
Data Retention
AI & Partners retains personal data, as necessary, for the duration of the relevant business relationship.
We may also retain personal data for longer than the duration of the business relationship should we need to retain it to protect ourselves against legal claims, use it for analysis or historical record-keeping, or comply with our information management policies and schedules. If you request that we delete your personal data, AI & Partners will make reasonable attempts to delete all instances of the information in their entirety. For requests for access, corrections, or deletion, please refer to the “Your Rights” section of this Privacy Policy.
Your Rights
Where granted by applicable law, you may have the right to request access to the personal data that we have collected about you for the purposes of reviewing, modifying, or requesting deletion of the data. You may also have the right to request a copy of the personal data that we have collected about you and to have any inaccuracies in that data corrected. In certain circumstances, you may also request that we cease processing your personal data.
If you would like to make a request to access, review, or correct the personal data we have collected about you, or to discuss how we process your personal data, please contact us at contact@ai-and-partners.com. To help protect your privacy and security, we will take reasonable steps to verify your identity, such as requiring a password and user ID, before granting access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. Different laws may prevent us from providing access to your personal data or otherwise fully complying with your request depending upon the circumstances and the request, such as for example, where producing your information may reveal the identity of someone else. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or deny your requests where they may be manifestly unfounded, and/or excessive, or otherwise objectionable or unwarranted under applicable law.
In addition, and where granted by local law, you have the legal right to lodge a complaint with a competent data protection authority.
Unsubscribe
If you have registered for AI & Partners newsletter or alerts, or you receive invitations to survey or events from AI & Partners and you prefer not to receive future email communications from us, please review the communications settings in your profile on https://www.ai-and-partners.com/, follow the instructions on the page of the Site where you have provided such information, subscribed or registered or write to contact@ai-and-partners.com to unsubscribe from all AI & Partners communications.
Consent, Changes to Privacy Policy
By using the Sites, you consent to the collection, use, and storage of your personal data by us in the manner described in this Privacy Policy and elsewhere on the Sites. We reserve the right to make changes to this Privacy Policy from time to time. We will alert you to any such changes by updating this Privacy Policy. If we make material changes to this Privacy Policy that increase our rights to use personal data that we have previously collected about you, we will obtain your consent either through an email to your registered email address or by prominently posting information about the changes on our Sites.
Contact Us
If you have any questions about our Privacy Policy or if you would like to communicate with our EU Data Protection Officer or the Data Privacy Team, please contact us at:
AI & Partners
Legal Department
40 Dukes Avenue
Chiswick, London
United Kingdom W4 2AE
+31 6 57285579
+44(0) 7535 994 132
contact@ai-and-partners.com
Terms of Use
Effective Date: April 5, 2023.
AI & Partners and its affiliates (“AI & Partners” or “we”) provides its content on its websites or applications that post a link to this Terms of Use (the “Site”) subject to the following terms and conditions (the “Terms”). We may periodically change the Terms without prior notice, so please check back from time to time. These Terms were last updated on April 5, 2023. By accessing and using this Site, you agree to these Terms. For an explanation of AI & Partners’s practices and policies related to the collection, use, and storage of our users’ information, please read our Privacy Policy.
1. Copyright
All content and functionality on the Site, including text, graphics, logos, icons, images, and videos and the selection and arrangement thereof, in addition to any concepts, know-how, tools, frameworks, software, applications or other technology, algorithms, models, processes, and industry perspectives underlying or embedded in the foregoing, along with any enhancements to or derivative works thereof (the “Site Content”) is the exclusive property of AI & Partners or its licensors and, to the extent applicable, is protected by EU. and international copyright laws. Neither the Site Content nor functionality of the Site, may be copied, reproduced, modified, reverse engineered, altered (including the removal or disabling of any security or technological safeguards, disclaimers, or legends) uploaded, published, uploaded, posted, transmitted, or distributed in any way without our written permission, except for those uses specified in Section 3 – Use of site content. All rights not expressly granted are reserved.
2. Trademarks
The trademarks, service marks, designs, and logos (collectively, the “Trademarks”) displayed on the Site are the registered and unregistered Trademarks of AI & Partners and its licensors. You agree that, except as expressly permitted by us (e.g., through social media sharing tools provided on the Site) or by our licensors, where applicable, you will not refer to or attribute any information to AI & Partners or its licensors in any public medium (e.g., press release, websites, or public social media) for advertising or promotion purposes, or for the purpose of informing or influencing any third party and that you will not use or reproduce any Trademark of, or imply any endorsement by or relationship with, AI & Partners or its licensors.
3. Use of Site Content
AI & Partners hereby grants you a limited, non-exclusive, non-transferable, revocable license for the term hereof to access and download, display, and print one copy of the Site Content on any single computer solely for your internal, business use, provided that you do not modify the Site Content in any way (including creating derivative works thereof), that you retain all copyright and other proprietary notices displayed on the Site Content, and that you otherwise comply with these Terms. You may not otherwise reproduce, modify, reverse engineer, distribute, transmit, post, or disclose the Site Content without AI & Partners’s prior written consent. In addition, you may not “mirror” the Site Content or any portion thereof without AI & Partners’s express written consent. Nothing on this Site should be construed as granting directly or indirectly, or by implication any license or right to use any AI & Partners intellectual property other than as expressly set forth herein. The license granted in this section terminates automatically and immediately if you do not comply with these Terms.
4. User Postings
You acknowledge and agree that AI & Partners shall own and have the unrestricted right to use, publish, and otherwise exploit any and all information that you post or otherwise publish on the Site in postings, forums or message boards, questionnaire, survey responses, and otherwise, and you acknowledge and agree that, by providing us any such submission, you automatically grant, and hereby do grant, to us a worldwide, non-exclusive, transferable, assignable, sublicensable, fully paid-up, royalty-free, perpetual, irrevocable license and right to use, reproduce, publish, distribute, modify and otherwise exploit such submission for any purpose, and in any form or media, not prohibited by applicable law. In addition, you hereby waive any claims against AI & Partners for any alleged or actual infringements of any rights of privacy or publicity, intellectual property rights, moral rights, or rights of attribution in connection with AI & Partners’s use and publication of such submissions.
You covenant that you shall not post or otherwise publish on the Site any materials that (a) are threatening, libelous, defamatory, or obscene; (b) would constitute, or that encourage conduct that would constitute, a criminal offense, give rise to civil liability, or otherwise violate law; (c) infringe the intellectual property, privacy, or other rights of any third parties; (d) contain a computer virus or other destructive element; (e) contain advertising; (f) constitute or contain false or misleading statements; or (g) violates these Terms.
AI & Partners does not represent or endorse the accuracy of reliability of information posted to the Site by users. In addition, AI & Partners does not and cannot review all information posted to the Site by users and is not responsible for such information. However, AI & Partners reserves the right to refuse to post and the right to remove any information, in whole or in part, for any reason or for no reason.
5. Notices of Infringement and Takedown by AI & Partners
AI & Partners prohibits the posting of any information that infringes or violates the copyright rights and/or other intellectual property rights (including rights of privacy and publicity) of any person or entity. If you believe that your intellectual property right (or such a right that you are responsible for enforcing) is infringed by any content on the Site, please write to AI & Partners at the address shown below, giving a written statement that contains: (a) identification of the copyrighted work and/or intellectual property right claimed to have been infringed; (b) identification of the allegedly infringing material on the Site that is requested to be removed; (c) your name, address, and daytime telephone number, and an e-mail address if available; (d) a statement that you have a good faith belief that the use of the copyrighted work and/or exercise of the intellectual property right is not authorized by the owner, its agent, or the law; (e) a statement that the information in the notification is accurate, and, under penalty of perjury, that the signatory is authorized to act on behalf of the owner of the right that is allegedly infringed; and (f) the signature of the intellectual property right owner or someone authorized on the owner’s behalf to assert infringement of the right. AI & Partners will remove any posted submission that infringes the copyright or other intellectual property right of any person under EU law upon receipt of such a statement. EU law provides significant penalties for submitting such a statement falsely. Under appropriate circumstances, persons who repeatedly submit infringing or unlawful material will be prohibited from posting further submissions. AI & Partners’s contact for submission of notices under this Section 5 is: Legal Department, AI & Partners, 40 Dukes Avenue, Chiswick, London, W4 2AE, United Kingdom.
6. Disclaimers
THE CONTENT AND FUNCTIONALITY ON THE SITE IS PROVIDED WITH THE UNDERSTANDING THAT AI & PARTNERS IS NOT HEREIN ENGAGED IN RENDERING PROFESSIONAL ADVICE OR SERVICES TO YOU, NO SITE CONTENT IS INTENDED TO SERVE AS OR SHALL BE DEEMED INVESTMENT, LEGAL, TAX, ACCOUNTING OR OTHER REGULATED ADVICE, AND THAT YOU SHALL REMAIN SOLELY RESPONSIBLE FOR YOUR USE OF ALL SITE CONTENT AND ACKNOWLEDGE THAT ANY RELIANCE UPON THE SITE CONTENT SHALL BE ENTIRELY AT YOUR SOLE OPTION AND RISK. ALL CONTENT AND FUNCTIONALITY ON THE SITE IS PROVIDED “AS IS,” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. AI & PARTNERS AND ITS THIRD-PARTY CONTENT PROVIDERS MAKE NO WARRANTIES, EXPRESS OR IMPLIED, AS TO THE OWNERSHIP, ACCURACY, OR ADEQUACY OF THE SITE CONTENT. AI & PARTNERS SHALL HAVE NO LIABILITY OR RESPONSIBILITY FOR ANY INFORMATION PUBLISHED ON LINKED WEBSITES, CONTAINED IN ANY USER SUBMISSIONS PUBLISHED ON THE SITE, OR PROVIDED BY THIRD PARTIES. NEITHER AI & PARTNERS NOR ITS THIRD-PARTY CONTENT PROVIDERS SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES OR LOSSES OR FOR LOST REVENUES OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR LOSSES AND REGARDLESS OF THE THEORY OF LIABILITY.
7. Indemnification
You hereby indemnify, defend, and hold harmless AI & Partners and all of its predecessors, successors, parents, subsidiaries, affiliates, officers, directors, shareholders, investors, employees, agents, representatives, and attorneys and their respective heirs, successors, and assigns (“AI & Partners Indemnified Parties”) from and against any and all liability, expenses, costs, or other losses (“Losses”) incurred by AI & Partners and/or AI & Partners Indemnified Parties in connection to any claims arising out of your use of the Site and/or any breach by you of these Terms, including the representations, warranties and covenants you made, if any, by agreeing to these Term. AI & Partners reserves the right to assume, at its own expense, the exclusive defense and control of any matter otherwise subject to indemnification by you.
8. Third-Party Websites & Providers
We may provide links to third-party websites, and some of the content appearing to be on this Site is in fact supplied, supported, or provided directly or indirectly by third parties, for example, in instances of framing of third-party websites or incorporation through framesets of content supplied by third-party servers. AI & Partners has no responsibility for these third-party websites, which are governed by the terms of use and privacy policies, if any, of the applicable third-party content providers.
9. Governing Law: Jurisdiction
These Terms are governed by the laws of the Netherlands without reference to the principles of conflicts of laws thereof.
Cookie Policy
Effective Date: April 5, 2023.
AI & Partners and its subsidiaries and affiliates (collectively, “AI & Partners”, “us” or “we”) understand that your privacy is important to you and are committed to being transparent about the technologies it uses. This Cookie Policy explains how and why cookies, web beacons, pixels, clear gifs, and other similar technologies (collectively “Cookies and Other Tracking Technologies”) may be stored on and accessed from your device when you use or visit any website or app that posts a link to this Policy (collectively, “the Sites”). This Cookie Policy should be read together with our Privacy Policy and our Terms of use.
What are Cookies and Other Tracking Technologies?
A cookie is a small text file that can be stored on and accessed from your device when you visit one of our Sites, to the extent you agree. The other tracking technologies work similarly to cookies and place small data files on your devices or monitor your website activity to enable us to collect information about how you use our Sites. This allows our Sites to recognise your device from those of other users of the Sites. The information provided below about cookies also applies to these other tracking technologies. You can find more information at www.allaboutcookies.org and www.youronlinechoices.eu.
How do our Sites use Cookies and Other Tracking Technologies?
AI & Partners uses Cookies and Other Tracking Technologies to identify you and your interests, to remember your preferences, and to track your use of our Sites. We also use Cookies and Other Tracking Technologies to control access to certain content on our Sites, protect the Sites, and to process any requests that you make of us.
To administer our Sites and for research purposes, AI & Partners also has contracted with third party service providers to track and analyze statistical usage and volume information from our Site users. These third party service providers use persistent Cookies to help us to improve the user experience, manage our Site content, and analyze how users navigate and utilize the Sites.
First and Third-Party Cookies
“First party Cookies” are cookies that belong to AI & Partners and that AI & Partners places on your device. “Third party Cookies” are cookies that another party places on your device through our Site. AI & Partners may contract with third party service providers to send e-mails to users who have provided us with their contact information. To help measure and improve the effectiveness of our e-mail communications, and/or to determine whether messages have been opened and links clicked on, the third party service providers may place Cookies on the devices of these users.
For more information on how these companies collect and use information on our behalf, please refer to their privacy policies as indicated below.
Depending on the Site, we use the following types of cookies:
Persistent Cookies. We use persistent Cookies to improve your experience of using the Sites. This includes recording your acceptance of our Cookie Policy to remove the cookie message which first appears when you use the Sites.
Session Cookies. Session Cookies are temporary and deleted from your machine when your web browser closes. We use session Cookies to help us track internet usage as described above.
You may refuse to accept browser Cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of the Sites. Unless you have adjusted your browser setting so that it will refuse Cookies, our system will issue Cookies when you direct your browser to our Sites.
The data collected by the Sites and/or through Cookies that may be placed on your computer will not be kept for longer than is necessary to fulfill the purposes mentioned above. In any event, such information will not be kept for longer than one year.
Our Cookies are used for the following purposes:
Strictly Necessary/ Technical. These Cookies are necessary to allow us to operate our Sites so you may access them as you have requested. These Cookies, for example, let us recognize that you have created an account and have logged into that account to access Site content. They also include Cookies that enable us to remember your previous actions within the same browsing session and secure our Sites.
Analytical/ Performance. These Cookies are used by us or third party service providers to analyze how the Sites are used and how they are performing. For example, these Cookies track what pages are most frequently visited, and from what locations our visitors come from. If you subscribe to a newsletter or otherwise register with the Sites, these Cookies may be correlated to you. These Cookies include, for example, Adobe Analytics cookies.
Functionality. These Cookies let us operate the Sites in accordance with the choices you make. These Cookies permit us to "remember" you in-between visits. For instance, we will recognize your user name and remember how you customized the Sites and services, for example by adjusting text size, fonts, languages and other parts of web pages that are alterable, and provide you with the same customizations during future visits.
Third-Party Advertising. These Cookies collect information about your activities on these and other sites to provide you targeted advertising. We may also allow our third party service providers to use Cookies on the Sites for the same purposes identified above, including collecting information about your online activities over time and across different websites. The third party service providers that generate these Cookies, such as LinkedIn and Twitter, have their own privacy policies, and may use their Cookies to target advertising to you on other websites, based on your visit to our Sites.
How do I refuse to withdraw my consent to the use of Cookies?
If you do not want Cookies to be dropped on your device, you can adjust the setting of your Internet browser to reject the setting of all or some Cookies and to alert you when a Cookie is placed on your device. For further information about how to do so, please refer to your browser ‘help’ / ‘tool’ or ‘edit’ section or see www.allaboutcookies.org . Please note that if you use your browser settings to block all Cookies (including strictly necessary Cookies) you may not be able to access or use all or parts or functionalities of our Sites.
If you want to remove previously-stored Cookies, you can manually delete the Cookies at any time. However, this will not prevent the Sites from placing further Cookies on your device unless and until you adjust your Internet browser setting as described above.
For more information on the development of user-profiles and the use of targeting/advertising Cookies, please see www.youronlinechoices.eu if you are located in Europe or www.aboutads.info/choices if in the United States.
How do we use Other Tracking Technologies in our communications?
AI & Partners may collect information about whether you open or click any links in the knowledge, research or event communications that we send to you through web beacons.
A web beacon is a graphic image, which is placed on a website or in an email that alone or in conjunction with cookies compile information about your usage of or your interaction with a AI & Partners website or email. For example, we may add web beacons to the knowledge, research or event communications that we send to you to determine whether you have opened our email or clicked a link. The analysis gathered helps us improve the effectiveness of content and format of our websites and email communications.
How do I refuse or withdraw my consent to the use of Web Beacons?
You may avoid web beacons by configuring your email reader program to disable the functionality that enables remote images to load and by refraining from clicking on any links in email messages.
Contact Us
If you have any other questions about our Cookie Policy, please contact us at:
AI & Partners
Legal Department
40 Dukes Avenue
Chiswick, London
W4 2AE
United Kingdom
+31 6 57285579
+44(0) 7535 994 132
Code of Conduct
Effective Date: May 1, 2023.
We firmly believe in the value and importance of an environment where all AI & Partners community members feel welcome and safe. This Code of Conduct explains the behaviour we expect from AI & Partners community members interacting at AI & Partners events and programs, and across AI & Partners blogs, online forums, and social media platforms. The purpose of AI & Partners events, programs, blogs, online forums, and social media platforms is to foster technical and professional education and encourage community discussion.
Behaviour
-
You will behave in a way that facilitates a safe and supportive environment for all AI & Partners event and program participants, and across AI & Partners blogs, online forums, and social media platforms.
-
You will not engage in disruptive speech or behaviour or otherwise interfere with other individuals’ participation in AI & Partners events and programs, and across AI & Partners blogs, online forums, and social media platforms.
-
You will not interfere with the operation of AI & Partners events, programs, blogs, online forums, and social media platforms.
-
You will not attempt to receive benefits that you are not entitled to at AI & Partners events and programs, and across AI & Partners blogs, online forums, and social media platforms.
-
You will not engage in any form of harassing, offensive, discriminatory, or threatening speech or behaviour, including but not limited to relating to race, gender, gender identity and expression, national origin, religion, disability, marital status, age, sexual orientation, military or veteran status, or other protected category.
-
You will comply with the instructions of AI & Partners event and program staff, and AI & Partners blog, online forum, and social media platform moderators.
-
You will comply with all applicable laws and, in the context of AI & Partners events, all of our event-specific requirements (including all health and safety requirements) and, in the context of AI & Partners programs, all of our program-specific requirements.
Scope
We expect all AI & Partners community members (including but not limited to attendees, vendors, sponsors, speakers, volunteers, moderators, and AI & Partners employees) to uphold the principles of this Code of Conduct. In the context of AI & Partners events, this Code of Conduct covers the main event and all related events (social or otherwise). In the context of AI & Partners programs, this Code of Conduct covers the main program and all related activities. AI & Partners employees must continue to abide by all company policies at all times.
Consequences
If we believe you breached this Code of Conduct, we may prohibit you from attending future AI & Partners events and programs and interacting across AI & Partners blogs, online forums, and social media platforms, and we may remove any content you created in violation of this Code of Conduct. Additionally, if we believe that you breached this Code of Conduct in the context of an AI & Partners event or program, we may require you to leave the AI & Partners event or program. If we require you to leave an AI & Partners event, you will not be eligible to receive a refund of any fees paid to us related to the event. All determinations are at our sole discretion. We will involve law enforcement if we deem appropriate.
Contact Us
If you have any other questions about our Code of Conduct, please contact us at:
AI & Partners
Legal Department
40 Dukes Avenue
Chiswick, London
W4 2AE
United Kingdom
+31 6 57285579
+44(0) 7535 994 132
Modern Slavery Statement
Effective Date: June 5, 2023.
Modern slavery is a heinous crime and a morally reprehensible act that deprives a person's liberty and dignity for another person's gain. It is a real problem for millions of people around the world, including many in developed countries, who are being kept and exploited in various forms of slavery. Every company is at risk of being involved in this crime through its own operations and its supply chain. This statement is published by AI & Partners in accordance with applicable laws, regulations and rules. It is the company’s first Modern Slavery Statement, and it is intended to communicate the steps AI & Partners has taken and is committed to take in the medium term to ensure the prevention of modern slavery and human trafficking within its business and supply chains.
Our Business and Supply Chains
Modern slavery is a heinous crime and a morally reprehensible act that deprives a person's liberty and dignity for another person's gain. It is a real problem for millions of people around the world, including many in developed countries, who are being kept and exploited in various forms of slavery. Every company is at risk of being involved in this crime through its own operations and its supply chain. This statement is published by AI & Partners in accordance with applicable laws, regulations and rules. It is the company’s first Modern Slavery Statement, and it is intended to communicate the steps AI & Partners has taken and is committed to take in the medium term to ensure the prevention of modern slavery and human trafficking within its business and supply chains.
Risk Assessment
In the next year, we plan to conduct a risk assessment of our supply chain by taking into account:
-
The risk profile of individual countries based on the Global Slavery Index
-
The business services rendered by the suppliers
-
The presence of vulnerable demographic groups
Consequences
AI & Partners operates the following policies for identifying and preventing slavery and human trafficking in our operations:
-
Whistleblowing Policy - we encourage all employees, customers and suppliers to report any suspicion of slavery or human trafficking without fear of retaliation. We provide a confidential helpline to protect the identity of whistle-blowers.
-
Code of Conduct - our code encourages employees to do the right thing by clearly stating the actions and behaviour expected of them when representing the business. We strive to maintain the highest standards of employee conduct and ethical behaviour when operating abroad and managing our supply chain.
Awareness
AI & Partners has raised awareness of modern slavery issues by sharing informational posters and leaflets across our facilities and sending an email that is focused specifically on modern slavery to all our staff, which explains:
-
Red flags for potential cases of slavery or human trafficking
-
How employees should report suspicions of modern slavery
Training
In addition to the awareness programme, to ensure we have a high level of understanding of the risks of modern slavery and that this commitment is a company-wide policy, AI & Partners provides training to our staff and ensures open communication with our staff and organizations forming our supply chain discuss any potential issues, risks and concerns.
Performance Measurement
AI & Partners has defined a set of key performance indicators and controls to combat modern slavery and human trafficking in our organisation and supply chain.
Contact Us
If you have any other questions about our Code of Conduct, please contact us at:
AI & Partners
Legal Department
40 Dukes Avenue
Chiswick, London
W4 2AE
United Kingdom
+31 6 57285579
+44(0) 7535 994 132
Transparency Report
Effective Date: July 7, 2023.
Introduction
AI & Partners (“we”, “us” or “AI&P”) are committed to being fully transparent about our privacy practices. Here, we describe our policy for managing government and law enforcement requests to access personal information that is stored in our systems, and we provide our Transparency Report that documents the requests we have received to date.
Government and law enforcement request policy
AI&P does not voluntarily disclose any personal data of customers to government authorities or otherwise grant them access to such data. In addition, AI&P has not built, and will not purposefully build, backdoors to enable government actors to access its data or information systems, and has not changed, and will not purposefully change, its processes in a manner that facilitates government access to data.
However, AI&P may receive a legally binding subpoena, writ, warrant, or other court order from a government authority requesting that it disclose a customer’s personal data. AI&P will only provide the requested customer data in response to formal and valid legal process. Where AI&P receives such a request, AI&P’s legal team reviews the request to ensure that it satisfies applicable legal requirements. If the legal assessment reveals legitimate and lawful grounds for challenging the request, AI&P will do so where appropriate. AI&P’s policy is to construe such requests narrowly to limit the scope of the personal data provided.
For AI&P to disclose any customer data, the request must also satisfy the following policies:
-
be made in writing and on official letterhead,
-
identify and be signed by an authorized official of the requesting party and provide official contact information, including a valid email address,
-
indicate the reason for, and nature of, the request,
-
identify the customer or customer account that is the target of the request,
-
describe with specificity the data/information sought and its relationship to the investigation, and
-
be issued and served in compliance with applicable law.
Where AI&P receives a legally binding request for a customer’s personal data, AI&P’s policy is to notify the customer via email before disclosing any information. To the extent permissible under the request and/or applicable law, the notice will describe the personal data requested, the authority making the request, the legal basis of the request, and any response already provided. This notice gives the customer an opportunity to pursue a legal remedy, such as filing an objection with a court or the requesting authority.
Exceptions to AI&P's policy for personal data requests by government authorities:
A statute, court order, or other law may prohibit AI&P from notifying the customer about the request, but AI&P will make reasonable efforts to obtain a waiver of the prohibition or provide notice once the prohibition requirement ends.
AI&P might not give notice to the customer in exceptional circumstances involving imminent danger of death or serious physical injury to any person or to prevent harm to AI&P’s services.
AI&P might not give notice to the customer when it has reason to believe that the notice would not go to the actual customer account holder, for instance, if an account has been hijacked.
Where AI&P identifies unlawful or harmful activity, or suspects any such activity, related to a customer’s account, it might notify appropriate authorities, such as in the cases of hacking.
Transparency report
AI&P’s Transparency report shows no requests received.
The latest version as at 14 July 2023 can be accessed here.
Additional Information
For more information on AI&P’s privacy and security practices, please refer to our Privacy Policy.
Details
London, England (Co-Headquarters)
40 Dukes Avenue
Chiswick
London W4 2AE
+44 (800) 011-9778
Data Protection Officer
Email Address: contact@ai-and-partners.com
If you have questions, requests or concerns regarding your privacy and rights, please let us know how we can help.
Privacy Statement
Effective Date: July 15, 2023.
Introduction
AI & Partners (“The Company”) is the business providing professional services in regard to the European Union Artificial Intelligence Act (the “Purpose”). The Company must process personal data so that it can provide these services – in doing so, The Company acts as a data controller. You may give your personal details to The Company directly, by providing us with identification documents and contact information. The Company must have a legal basis for processing your personal data. For the purposes of providing professional services to companies subject to the European Union Artificial Intelligence Act, we will only use your personal data in accordance with the terms of the following statement.
1. Collection and Use of Personal Data
11. Purpose of processing and legal basis
The Company will collect your personal data and will process your personal data for the purposes set out. The legal bases we rely upon to offer these services to you are:
-
Consent
-
Legal obligation
-
Contractual obligation
1.2 Recipient/s of data
The Company will process your personal data with the following recipients:
-
File storage providers
-
Customer Relationship Management (CRM) and pipeline management tools
1.3 Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data.
2. Data retention
The Company will retain your personal data for six (6) years. Different laws require us to keep different data for different periods of time.
Where The Company has processed your personal data, we will do so in line with our retention policy. Upon expiry of that period The Company will seek further consent from you. Where consent is not granted The Company will cease to process your personal data.
3. Your rights. Please be aware that you have the following data protection rights:
-
The right to be informed about the personal data the Company processes on you;
-
The right of access to the personal data the Company processes on you;
-
The right to rectification of your personal data;
-
The right to erasure of your personal data in certain circumstances;
-
The right to restrict processing of your personal data;
-
The right to data portability in certain circumstances;
-
The right to object to the processing of your personal data that was based on a public or legitimate interest;
-
The right not to be subjected to automated decision making and profiling; and
-
The right to withdraw consent at any time. Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time.
4. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: contact@ai-and-partners.com
You also have the right to raise concerns with the Dutch Data Protection Authority or any other relevant supervisory authority if you believe that your data protection rights have not been adhered to.
Accessibility Statement
Effective Date: July 17, 2023.
Introduction
AI & Partners is committed to digital accessibility, and to conforming to the Web Content Accessibility Guidelines (WCAG) 2.1, Level A and AA and complying with all applicable regulations concerning effective communication requirements.
To accomplish this, we are looking to partner with organisations to administer our accessibility program and oversee its governance. Their accessibility program evaluates our digital products on an ongoing basis in accordance with best practices and is supported by a diverse team of accessibility professionals, including users of assistive technologies.
We want to hear from you if you encounter any accessibility barriers on our digital properties. Please contact us at contact@ai-and-partners.com.